Boardroom Must Stand Out

Right equipment’s have better chance of being productive

There’s almost nothing worse than arriving at a meeting and not being prepared with the right equipment. Just as with creating a meeting agenda and meeting invitation ahead of time, companies need to prepare meeting rooms with all the necessary equipment that ensures that the meeting can begin on time, and run smoothly.

Sound Set-Up

A picture may be worth a thousand words. But a conference room meeting without strong sound can be utterly unproductive. Unfortunately, the plague of poor audio is surprisingly widespread. Many workers say background noise interrupts their meetings at least some of the time. Forty percent say audio quality issues occur frequently. Having taken a back seat to advances in video and collaboration tech, audio is making a comeback. AV hardware budgets for large meeting rooms are being invested in audio. And demand is up for pro-grade speakers and microphones.

Reduce Reverberation

Let’s say your conference room display speakers are top-notch. And you’ve invested in pro mics and speakers. Even so, the room itself may be sabotaging your sound. Conference room acoustics play a big part in whether participants can clearly hear one another. The culprit is reverberation time (RT), the time it takes for sound to fade in a closed space. Absorbent surfaces quickly squash sound.

In rooms with lots of reflective surfaces, sound lingers longer. Modern conference rooms with glass walls, hard ceilings, and large displays are susceptible to high levels of RT. Sounds bounces back and forth between these surfaces. This often results in muddled-sounding speech for those on the receiving end of a call or video conference. Participants in the room can also find it difficult to clearly hear one another. Room acoustics also impact privacy. Sound leakage is a common problem that can reveal conference room conversations to those beyond the closed doors.

Get Smart

A smart film is poised to revolutionize conference room design. Also known as “switchable film,” this tech has come a long way lately, with formulations that can be easily retrofit onto existing surfaces. Glassed-in meeting rooms create a distinctive aesthetic and keep spaces open and airy. The smart film keeps the look minimalist and modern while enabling on-demand privacy by becoming opaque with the flip of a switch. On windows, smart film filters UV rays and makes it easy to block out glare.

Get Comfortable

Go beyond good looks and great tech. Conference room guests need to be comfortable to be truly impressed – and truly productive. Comfort promotes productivity. Discomfort distracts and derails thinking and creative energy. Annoying fans, flickering lights, and wobbly tables top the list of irritants. Overcrowding is another source of discomfort. Attention to detail is key to maximizing conference room comfort.

Make a list of discomforts and distractions and check it regularly. Provide adequate seating and enough table space for personal comfort. Allow ample room for attendees to stand up and move around during lengthy meetings and to facilitate breakouts.

Stand Up

Comfort is one thing. Design for health and wellbeing goes deeper. It’s a growing trend backed by ample evidence and proven productivity impacts. Forward-thinking companies are incorporating it into their conference room design. Standing-height conference tables build on the popularity of sit-stand desks and address the health hazards of prolonged sitting. Beyond the health boost, studies show that standing meetings can improve focus, collaboration, and creativity. Because not everyone can (or wants to) stand for an entire meeting, bar-height chairs, stools and “standing supports” complete the package. Another hot health-minded design trend is bringing the outdoors in, with natural light, plant walls and other natural elements have been shown to improve health and productivity.

Make a Statement

Just make sure it’s your statement. Think of your conference room as an extension of your brand. Integrated marketing is all about creating a unified and seamless experience when interacting with your brand – and that includes your conference room. Consult with your marketing team about incorporating branding elements like colors, logos, and brand personality into your conference room design. Some choices may be obvious, like sticking with a corporate color palette. Others may be subtler, like extending your company’s personality through a quirky or formal design.

Go Wireless

This one is essential to creating a top-notch conference room. Relying on cables to connect presenters to your display is becoming beyond old school. For one thing, it saps loads of valuable meeting time. For another, today’s wide range of connectivity options makes it nearly impossible to accommodate every need. Wireless presentation solutions save time and facilitate an easy flow of information. Good solutions allow multiple users to share content from any device. The best solutions enable content cast-in from around the globe, plus annotation capabilities.

Interact with Impact

The days of conference room display tech simply showing a picture are fading fast. So too have static whiteboards gone the way of the dinosaurs. In their place, sophisticated collaboration displays have evolved to deliver an array of digital and analog collaboration tools in a single platform. At their best, collaboration displays deliver a productivity-boosting (and impressive) triple play: video conferencing, wireless presentation and collaborative whiteboarding.

Brighter and clearer than projectors, these displays let you keep the blinds open and lights on. This enables easy note-taking and collaboration-boosting eye-contact. Built-in web browsers make it easy to access virtually any content. Integrated annotation tools let presenters write atop content.

Content-sharing apps let guests cast onto the display for easy, group-wide participation. All of which are huge improvements over the days of dark rooms and static projected PowerPoints. Want your conference room to rise to its true potential for impressing, connecting, collaborating and creating? This tool is a must-have.