Tips for a Successful Video Conference

Video Conferencing Etiquette: Tips for a Successful Video Conference

Most associations will be dependent on video conferencing to keep up a typical workplace during the current coronavirus pandemic. Given the current circumstance of the coronavirus pandemic, the need to use remote working devices like video conferencing has gotten central to business coherence.

In ordinary conditions, video conferencing can spare travel time and increment profitability, in this way it has been progressively changing the business world altogether. Presently, the effect of the innovation we are felt like at no other time.

This innovation can extend from free social programming, for example, Skype, proficient cloud-based video conferencing like Zoom to devoted room-based telepresence like Poly. Regardless of what innovation it embraces, it is basic to utilize video meeting best practices so as to have a beneficial video gathering, and here are our best tips for compelling video conferencing.

MUTE YOURSELF WHEN NOT SPEAKING

Even though you may not be speaking and think you’re being quiet, most microphones can pick up minor background noises, like coughs, sneezes, or typing. These sounds can easily distract other video conferencing participants and potentially even cause annoyance.

Let’s say you’re typing during the meeting to try and get work done. While you may be able to get away with it, you might not want your boss calling you out for not paying attention. Make it a practice (out of common courtesy to your colleagues) to mute yourself whenever you’re not talking. For most video conferencing software, it’s as simple as a click of a button.

BE ON TIME

This one should be standard with any meeting, video or otherwise. However, when you’re dialing in to a video conference, it’s especially important. While you might be able to get away with sneaking into a physical meeting late, everything is more visible in a video conference.

Eye contact is extremely important during a video conference, as you want the person or team that’s conferencing in to feel engaged. When you walk in late, you’ll be making noise and distract anyone who is speaking in the room. This can result in confusion and stoppages. Additionally, when you’re on time for a meeting, it’ll make getting set up with technology easier and less painless so the meeting can start on time.

ENSURE YOUR TECHNOLOGY WORKS CORRECTLY

You don’t want to have to delay a meeting with an important client because your video conferencing system isn’t working properly. You need to do a few test runs with internal employees before trying to land the next big investor. Find someone willing to help, and make sure you understand the process fully before starting your first video conference. This will make sure everything runs smoothly during the real thing.

USE TECHNOLOGY TO FULLY ENGAGE REMOTE PARTICIPANTS

You want your remote video conference attendees to feel like they can participate and are truly a part of the meeting. The 2019 State of Remote Work report found that interruptions and being talked over are two of the biggest meeting challenges for both remote and on-site workers.

Luckily, there are newer and smarter hardware options than ever that can make video conferences run smoother.

CHOOSE THE PROPER SOFTWARE AND HARDWARE

Having the right video conferencing hardware is only half the equation. You’ll also need a software solution that your employees can use without frustration or extensive training. If you’re looking for new software, check out our web conferencing category and contact us for exciting packages.

WEAR WORK-APPROPRIATE CLOTHING

While it might be tempting to work in your favorite sweatshirt all day, consider wearing professional attire to any video conferences you’re attending. You don’t have to wear anything fancy, but choose something that would be appropriate if the meeting were face-to-face, rather than virtual.

FRAME THE CAMERA CORRECTLY

We’ve all been on video calls where we end up looking up people’s nostrils or seeing the side of their face. When you’re on video, make sure you frame your camera in a way that feels natural and allows you to look at the camera. Sit at eye level to the lens, and try to position yourself so that it shows midsection up. Placing it too high leaves other participants staring down at you like a bad tv show. Putting a camera too low can lead to unflattering and awkward angles.

HAVE THYE RIGHT LIGHT

0Poor lighting conditions have an enormous effect on the video quality that you send. You’ll want to make sure that there is enough light in the room you’re in so that your video isn’t grainy and unwatchable. Try to not mix natural lighting and office lighting unless your office bulbs are daylight white. You also don’t want any faces being lit from below, as this makes you look like a cartoonish villain from a silent film. Lighting from the sides will make faces look the best, so try for that if you have the ability.