Tips to Run Your Next Video Conference Like a Boss

6 Planning Tips That Will Empower You to Run Your Next Video Conference Like a Boss

Turning into a skilled meeting facilitator doesn’t occur without any forethought — it takes heaps of tolerance, consistent learning, and certainty. The entirety of that may sound overpowering, yet with some training, anybody can sharpen their abilities and begin running gatherings like a chief.

Be that as it may, numerous workers who are answerable for facilitating video conferencing, regardless of what size the organization is, are as yet neglecting to run online meetings effectively.

A not well-arranged video gathering can be expensive, however, there are some basic hints that you can follow to guarantee your web-based gathering is significant, profitable, and productive for everybody that joins in.

Here are 5 hints to make your conference calls run flawlessly so you can stay away from the shame that this startup experienced:

WHY ARE YOU HOLDING A VIDEO CONFERENCE?

If you want to be the best meeting facilitator you can be, planning should be your middle name. Planning is at the core of all meetings. Without it, you will be walking blindly into a meeting, which doesn’t help anyone involved.

Facilitators need to plan for who will be at the meeting, where it will be, the talking points they want to focus on, and what they want the outcomes to be. This can include things like sending out documents or notes ahead of time to everyone who will be in attendance.

In fact, AV technology has improved so much in recent years that when on a video conference it’s almost like you’re sitting in the room with your meeting attendees anyway. Just make sure you plan your meeting properly to ensure it goes seamlessly for everyone involved.

DETERMINE WHO SHOULD ATTEND

You should think about the number of people that will be attending. Will it be a one on one chat with a manager or will it be a presentation to an entire department? The larger the audience for more planning you will need to put into the time scheduling of your meeting, where to host it, setting a meeting agenda, finding a date that will work for everyone and dealing with any issues that need to be resolved.

MAKE SURE EVERYTHING WORKS

Conduct a test of your technology – computer, applications, camera, and microphone – to ensure it’s all functioning before the meeting begins. You don’t want to delay the start of a gathering because no one can see or hear you.

Before joining your meeting simply take some time test everything is working. This will include setting up your camera, making sure your microphone is on, checking that you are able to share content or, if necessary, your screen, adjusting your volume and video to the correct position and double-checking all attendees have a link to the meeting.

CHECK YOUR BACKGROUND

The best background for video meetings is a relatively blank one that won’t be distracting. Check to make sure there isn’t a pile of dirty dishes or laundry in your background. Many virtual meeting platforms allow you to change or blur the background if needed. Also, check to see that the lighting is adequate so people can actually see you.

SPEAK CLEARLY

Enunciate your words and speak slowly during online meetings. Home internet connection quality can vary, as does the reliability of devices. Keep in mind that there’s often a minor delay when someone talks, so pause after asking a question or listening to someone’s response. It’s all too easy to inadvertently interrupt other speakers.

PAY ATTENTION WHEN SHARING YOUR SCREEN

If you’re sharing your screen during a video meeting, minimize the number of windows and tabs you have open so it’s easy for participants to see what you’re talking about. Make sure you close documents you don’t want to share and temporarily disable any incoming messaging notifications while you’re presenting.

To book your free demonstration or request a quotation just call us on +971 2 6767019. Alternatively, send an email to videoconferencing@officeplusuae.com and our representative will be happy to assist you.