Video Collaboration Rooms – Must Have Technologies

The future of work is here

Video technology is making it easier to collaborate and connect with remote workers or vendors outside of your area.

As the world becomes increasingly digital, communication technology is helping the enterprise bridge gaps between teams and vendors.

Having the right conference room equipment can help boost collaboration between different offices or streamline processes and improve productivity for telecommuters. But video conferencing technology can also be tricky to use and may not be reliable, potentially hindering communication.

HD Video Cameras

High definition video with rich, sharp detail is no longer reserved for the boardroom. Thanks to affordable HD cameras, companies can add video conferencing to more spaces including huddle rooms. And more video conferencing means more collaboration and more innovation.

Video Streaming Services

Facebook, Instagram and other platforms have made live streaming easy and widely accessible to consumers. Video streaming is now starting to pick up steam in the business world. Twenty percent of organizations currently support streaming video, and another 14 percent plan to support streaming video by the end of 2019. There are a lot of simple, cloud-based solutions that will allow you to stream video quite effectively—and affordably. Also check out solutions that will allow you to record video and serve it up later on demand.

One-Touch Content Sharing Devices

Sharing content in a meeting—whether it’s on your phone, tablet, or laptop—needs to be as easy as clicking a button. Think about how easy it is at home to show pictures from your phone on your television. No untangling wires, looking for adapters, or downloading plugins. Simple solutions that are easy to use are a must for better content sharing and collaboration.

Lighting Control

How did lighting control end up on our hot list? Well, in addition to having a direct impact on employee comfort and energy costs, lighting control systems can integrate with the equipment in your video conferencing rooms. Occupancy sensors detect when you walk into the room. They trigger not only the lights to turn on but the AV equipment as well—displays, video conferencing system, content sharing, etc. And when you leave, everything is turned off.

Scheduling The Conference Room

Scheduling panels mounted outside of your meeting rooms can also make booking meetings simple. By allowing anyone in your organization to see if a room is available or in use, you minimize frustrations associated with employees double booking a room or not being able to find a convenient place to meet. Scheduling panels also display upcoming meetings and open time slots, allowing users to book a meeting on the spot. Find a scheduling panel system that integrates with your organization’s calendar application, allowing users to reserve a room when they create a meeting invite.

An Interactive Whiteboard

An interactive whiteboard is part and parcel of American common life now. The digital natives in your company will have been using interactive whiteboards since they learned sight words during circle time in first grade. In business meetings, these devices come in particularly handy when you are brainstorming, creating workflows, or drawing up assessments. Interactive whiteboards are critical for effective meetings involving off-site personnel because you can write directly on the board using many colors, annotating over documents or websites.