Why Wireless Conference Room
Dated technology that we shall strive to breakthrough.
Wireless conference room is a meeting room where attendees can connect and display presentation material to the projector wirelessly, without plugging a cable into a laptop or a smartphone.
Ideally, the local WiFi signal is strong and reliable, to allow both static images and videos to be transmitted to the big screen smoothly, without lag or stutter.
The absence of a cable connection shall enable a BYOD workplace, where meeting presenters can display content from any laptop or smartphone easily and reliably.
After knowing what a wireless conference room is, here are 8 great reasons to switch over to wireless technologies and supercharge your meetings today.
Eliminate The Cables
Isn’t it annoying to play that “hunt for the HMDI cable” game every time you walk into the meeting room?
Even when you find the HDMI cable, the presenter is usually restricted to a specific seat due to the length of the cable available.
It is also a huge waste of time to debug connection issues when either there is a faulty connection between the HDMI plugs or you simply don’t have the right port, HDMI, VGA, or whatever a Mac uses, at the time, to connect to the projector.
By switching to a wireless presentation system, you get rid of all the video cables and connect your device to the projector wirelessly.
Free IT Team
Study the work habits of your IT team next time you’re in the office.
You’ll find they are constantly busy with repetitive, mundane, housekeeping jobs like sorting out the AV system in a meeting room.
It’s easy to point fingers at the presenters for not learning the ports and connectors on their laptops before a meeting starts.
But debugging the myriad of problems that can cause a bad connection between a laptop and the projector requires IT expertise.
Sourcing all the different types of HDMI and VGA adaptors and keeping them available is also a waste of IT talent.
These are all the simple maintenance problems that can be eliminated once and for all by upgrading to a wireless conference room.
This way, you can free up your IT team for higher leverage work, such as building more reliable networks and implement more productivity software solutions.
Compatible With Their Own Smart Devices
Different operating systems lead to different hardware compatibility.
If the meeting room projector system was built with Windows machines in mind, it’s likely that Mac users will have a hard time contributing.
You heat this all the time,
“We don’t have the right cable that works with Mac, so you have to bring your own adaptor.”
While the traditional tethered projector system is built for laptops, a wireless conference room can allow smartphone-users to participate in making presentations.
A true cross-platform meeting room solution is compliant with all the major wireless display protocols, such as Miracast, AirPlay Screen Mirroring and Google Cast.
So you can use the native wireless screen mirroring protocols to make wireless presentations from your favorite smart devices.
This makes meeting room presentation as democratic as possible, allowing everyone to put their best device forward.
Presentation With Greater Clarity
Difficult decisions require insights to make.
With a projector receiving content from a single source, it is difficult to display all the information to attendees.
Therefore wireless presentation receivers that can accept multiple sources can be very useful in comparing data side by side in split-screen mode.
The split-screen mode allows up to four laptops or smartphones to screen share numbers and charts to the big screen in real-time.
This is definitely the best way to present decision-makers with the big picture, to make sure every meeting concludes with critical follow up actions.
Collaboration Among Attendees
Workplace productivity has been improved 10x with the help of cloud-based software.
So it is only logical to integrate wireless meeting solutions with cloud-based collaboration tools.
When meeting attendees connect to the wireless display receiver, their devices become the presentation viewer and allow them to take notes in real-time.
The meeting minutes can be shared across Dropbox, Google Drive to collaborate with other team members.
Reduce Cost On Multi-screen Systems
If the conference room is designed to accommodate a large crowd, sometimes it is difficult for every member of the audience to see the presenter.
A few inconvenient pillars or a tall colleague in the front row are all it takes to prevent anyone from seeing the presentation in full.
Therefore it is logical to invest in a multi-screen system to cover all the angles in the conference venue.
The cost of a traditional multi-screen setup scales up quickly with the size of the venue, with the length of HDMI cables the main culprit.
In comparison, the cost of a wireless multi-screen setup only depends on the number of screens, rather than the size of the room.
After all, each monitor requires a wireless receiver, and all the receivers are interconnected through WiFi, not cables.
This is a great way to significantly reduce the equipment cost for broadcasting to multiple screens in a big lecture theater.
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